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Add an event

Add an event with New event, or by selecting a time or day on the calendar.

Before you begin​

You need permission to edit the calendar, and the calendar isn't locked. See Permissions.

Add an event​

  1. Start the event in one of these ways:

    • Select New event in the calendar's header. The event starts at the next full hour if today is on screen, otherwise on the first day shown.
    • In the Week or Day view, select a time slot, or drag across several slots for a longer event.
    • In the Month view, select a day, or drag across several days, for an all-day event.

    The calendar header with Today, the period, Only my events, the view buttons and New event

    The New event form opens with the times you picked.

  2. In Title, type the event's name. It's required, up to 128 characters.

  3. Optionally, pick a Color, and type a Description of up to 1,024 characters. Links in the description become clickable.

  4. Check Start and End. Select All day for an event without times. The tag between the two shows the event's length, for example 1h 30m.

  5. Optionally, select Add location, Add link or video call or Add people. See Event details.

  6. Select Save, or press Enter in the title.

Result: The event appears on the calendar for everyone who can see it.

Tips​

  • Colors group events at a glance. Pick one color per kind of event, for example blue for sessions and gray for breaks. Event Planner has no separate categories.
  • The time list in Start and End follows the calendar's working hours. To plan outside them, change Hours in the calendar settings.
  • Several days in one go: use a template or Create with AI instead of adding each event by hand.