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Event details: location, link and people

Give an event a place, a link and the people involved. Everyone who opens the event sees them. For a video call, viewers also get a Join button.

Before you begin​

You need permission to edit the calendar, and the calendar isn't locked.

Add details to an event​

  1. Open the event's form: add a new event, or select an event and then Edit.
  2. Below the dates, select Add location and type a room or place of up to 200 characters, for example Room 3, or Berlin office.
  3. Select Add link or video call and paste a web address. If you leave out https://, Event Planner adds it.
  4. Select Add people, type at least 2 letters of a name, and select the person. An event can have up to 50 people.
  5. Select Save.

You can add any of the three details on its own.

Result: The details appear when anyone selects the event, and when they hover over it. In the Week and Day views, the event's box also shows a video or link icon, the location from 1 hour long, and the people's avatars from 90 minutes long.

The event details window with the time, location, a Join Zoom meeting button, the people and the description

Video calls​

When the link points to Zoom, Microsoft Teams, Google Meet, Webex, Whereby or Jitsi, the form shows the service's name, and the event details show a Join button, for example Join Zoom meeting. Other links, including company domains for these services, show as an ordinary link.

People​

  • People are shown on the event for anyone who can see the calendar. They aren't notified, and the event isn't added to their own calendars.
  • Names and avatars come from Atlassian each time the calendar opens, so they stay current. People whose account is deactivated show as Deactivated.
  • Select Only my events in the calendar's header to see only the events you're added to. See Views.

To remove a detail, clear the field or remove the person, and select Save.