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Plan a launch on an epic

Keep the launch activities of an epic, such as the beta, the announcement and the webinar, on the epic itself.

Problem: The epic tracks the work. The launch dates, though, live in a spreadsheet, so people open the epic and still ask when the webinar is.

Solution: Add the Event Planner panel to the epic. Now the plan sits next to the work, visible to everyone who can see the epic.

A Jira epic with the Event Planner panel showing the launch week

What you'll need​

  • Event Planner for Jira, installed on your site.
  • The Edit work items permission in the space.

Set it up​

  1. Open the epic. Under the summary, select View app actions (the apps icon) > Event Planner.
  2. On the welcome screen, select Start from scratch.
  3. Add the launch activities with New event: the beta start, the announcement, the webinar and the review.
  4. For the webinar, select Add link or video call and paste the meeting link.
  5. Add the owner of each activity with Add people.
  6. In ••• > Calendar settings, set Show to Monthly view, so the epic opens on the whole launch month.

What your team will experience​

  1. Everyone who opens the epic sees the launch month, with each activity in its color.
  2. Each owner selects Only my events to see what they're on.
  3. Stakeholders who can't edit the epic see the plan read-only, and select List to read it as a list.
  4. When the announcement moves, the product manager drags it to the new day.
tip

After the launch, select ••• > Lock calendar to keep the plan as a record. People who can edit the epic can still unlock it.

Check that it works​

  1. Reload the epic and confirm the panel shows the plan.
  2. Select ••• > Export… > *.ics file and import it into your calendar app.