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Keep team dates on a Jira dashboard

Put the team's key dates on the dashboard people open every morning, next to their filters and charts.

Problem: On-call weeks, release freezes and team events are in different places. People miss them because they're not where people look.

Solution: Add the Event Planner gadget to the team's dashboard and keep the dates there. Share the dashboard with the team, and with the leads as editors.

A Jira dashboard with the Event Planner gadget in the month view

What you'll need​

  • Event Planner for Jira, installed on your site.
  • A dashboard you own, or one shared with you as an editor.

Set it up​

  1. Open the dashboard and select Edit > Add gadget. Search for Event Planner and select Add.
  2. Select Done to leave edit mode.
  3. Add the on-call weeks as all-day events in the Month view, one color per person.
  4. Add the release freezes and team events, each in its own color.
  5. In ••• > Calendar settings, set Show to Monthly view and Go to to Current day.
  6. Share the dashboard with the team, and with the leads as editors.

What your team will experience​

  1. The dashboard opens on the current month, with this week's on-call person in their color.
  2. The gadget reloads every 15 minutes, so a dashboard on a team screen stays current.
  3. Leads change dates on the dashboard. Everyone else sees the calendar read-only.
tip

In a narrow dashboard column, select List to see upcoming dates as a list.

Check that it works​

  1. Ask a teammate who isn't an editor to open the dashboard. They see the calendar with a View only label.
  2. Add a second Event Planner gadget for another team. It starts empty, because each gadget has its own calendar.