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Event Planner for Jira

Event Planner for Jira provides two independent ways to manage event calendars in Jira Cloud:

  • Issue Panel — An event calendar embedded directly inside a Jira work item. Events are scoped to that specific issue.
  • Dashboard Gadget — A standalone event calendar on a Jira Dashboard, completely independent from any individual issue.
info

The Issue Panel and Dashboard Gadget maintain separate, independent event stores. Events created in an Issue Panel are not visible in a Dashboard Gadget, and vice versa.

Permissions​

ActionRequired permission
Install the appJira Administrator
Create, edit, or delete events on an Issue PanelWork item edit permission
View events on an Issue PanelAny user with issue view permission
Create, edit, or delete events on a Dashboard GadgetDashboard owner or editor permission
View events on a Dashboard GadgetAny user with access to the dashboard
caution

All users with work item edit permission can create, edit, and delete any event on that issue's calendar — regardless of who created it. There is no per-event ownership or authorship lock.

Issue Panel — Quick Start​

The Issue Panel appears directly within a Jira work item and stores events scoped to that specific issue.

  1. Open a Jira issue.
  2. Find the Event Planner panel in the issue view (location depends on your project's panel layout). Event Planner Work Item Panel in a Jira issue
  3. Click + Add event or click directly on any date in the calendar.
  4. Fill in the event details:
    • Title (required)
    • Description (optional — supports plain text and links)
    • Start date and End date
    • Color for visual categorization
  5. Click Save. The event appears on the calendar immediately.
note

If the Event Planner panel is not visible on an issue, verify the app is installed and enabled. See Troubleshooting.

Dashboard Gadget — Quick Start​

The Dashboard Gadget is a standalone event calendar that lives on a Jira Dashboard. Its events are fully independent from any issue panel.

  1. Open or create a Jira Dashboard.
  2. Click Edit dashboard → Add gadget.
  3. Search for Event Planner and add the gadget to your dashboard.
  4. Use the same event creation flow as the Issue Panel (steps 3–5 above).
note

Events created on a Dashboard Gadget are not associated with any Jira issue. Deleting an issue does not affect gadget events.

Key Features​

Drag-and-Drop Events​

Move existing events by dragging and dropping them to a new date. Resize multi-day events by dragging their edges to change duration.

Drag-and-drop event management in Event Planner calendar

Event Creation Dialog​

Click any date or the + Add event button to open the event editor. Available fields:

FieldRequiredNotes
TitleYesDisplayed on the calendar tile
DescriptionNoSupports plain text; use this field for links
Start dateYes—
End dateYesCan equal start date for a single-day event
ColorNoUsed for visual categorization

Event creation dialog showing Title, Description, and Date fields

Configurable Calendar View​

OptionDescription
Calendar sizeControls the display size of the panel or gadget
Default viewChoose between monthly, weekly, or daily view
Start of weekSet Monday or Sunday as the first day of the week
Weekend visibilityShow or hide Saturday and Sunday

Calendar configuration options for view, size, and week settings

Color-Coded Events​

Assign a color to each event during creation or editing. Colors are visible on calendar tiles and help teams distinguish event types at a glance.

Dark Theme​

The app automatically adapts to Jira's dark theme when enabled.

Exporting Events​

You can export calendar events to share with external calendar applications.

Supported formats:

  • ICS — compatible with Apple Calendar, Google Calendar, and Microsoft Outlook
  • CSV — compatible with spreadsheet tools

To export from an Issue Panel:

  1. Open the Jira issue containing the Event Planner panel.
  2. Open the panel Settings (gear icon or settings menu within the panel). Export settings location in Event Planner panel
  3. Click the Export icon.
  4. Select the export format: ICS or CSV. Export format selection showing ICS and CSV options
  5. The file downloads to your device.

The same steps apply to exporting from a Dashboard Gadget — open the gadget's Settings and click the Export icon.

Limitations​

LimitationDetails
Events scoped per issueIssue Panel events belong to a single Jira issue and are not shared with or visible from other issues.
Issue Panel and Gadget are independentEvents in a Dashboard Gadget are separate from issue panels. There is no cross-panel event aggregation.
Cloud onlyRequires Jira Cloud. Not compatible with Jira Data Center or Server.
Recurring eventsNot currently supported. Planned for a future release.
Event fieldsEvents support Title, Description, Start date, End date, and Color only. Custom fields are not available.

Data & Privacy​

  • Built with Atlassian Forge. All event data is stored within your Atlassian Cloud instance. No data is transmitted to or stored on Apportunity UG (haftungsbeschränkt) servers.
  • Issue Panel events are stored within the scope of their Jira issue. Deleting the issue permanently removes all associated events.
  • The app operates entirely within Atlassian's Forge sandbox and complies with Atlassian's cloud security requirements.
  • For the full privacy policy, see apportunity.xyz/privacy-policy.

Need help? Visit the support portal or see Troubleshooting & FAQ.