Event Planner for Jira

Event Planner for Jira provides two independent ways to manage event calendars in Jira Cloud:

• Issue Panel - An event calendar embedded directly inside a Jira work item. Events are scoped to that specific work item.
• Dashboard Gadget - A standalone event calendar on a Jira Dashboard, completely independent from any individual work item.

info

The Issue Panel and Dashboard Gadget maintain separate, independent event stores. Events created in an Issue Panel are not visible in a Dashboard Gadget, and vice versa.

Permissions

Action	Required permission
Install the app	Jira Administrator
Create, edit, or delete events on an Issue Panel	Work item edit permission
View events on an Issue Panel	Any user with work item view permission
Create, edit, or delete events on a Dashboard Gadget	Dashboard owner or editor permission
View events on a Dashboard Gadget	Any user with access to the dashboard

caution

All users with work item edit permission can create, edit, and delete any event on that work item's calendar - regardless of who created it. There is no per-event ownership or authorship lock.

Issue Panel - Quick start

The Issue Panel appears directly within a Jira work item and stores events scoped to that specific work item.

1. Open a Jira work item.
2. Find the Event Planner panel in the work item view (location depends on your space's panel layout).
3. Select + Add event or select any date in the calendar.
4. Fill in the event details:
   • Title (required)
   • Description (optional - supports plain text and links)
   • Start date and End date
   • Color for visual categorization
5. Select Save. The event appears on the calendar immediately.

note

If the Event Planner panel is not visible on a work item, verify the app is installed and enabled. See Troubleshooting.

Dashboard Gadget - Quick start

The Dashboard Gadget is a standalone event calendar that lives on a Jira Dashboard. Its events are fully independent from any issue panel.

1. Open or create a Jira Dashboard.
2. Select Edit dashboard > Add gadget.
3. Search for Event Planner and add the gadget to your dashboard.
4. Use the same event creation flow as the Issue Panel (steps 3–5 above).

note

Events created on a Dashboard Gadget are not associated with any Jira work item. Deleting a work item does not affect gadget events.

Key features

Drag-and-drop events

Move existing events by dragging and dropping them to a new date. Resize multi-day events by dragging their edges to change duration.

Event creation dialog

Select any date or the + Add event button to open the event editor. Available fields:

Field	Required	Notes
Title	Yes	Displayed on the calendar tile
Description	No	Supports plain text; use this field for links
Start date	Yes	-
End date	Yes	Can equal start date for a single-day event
Color	No	Used for visual categorization

Configurable calendar view

Option	Description
Calendar size	Controls the display size of the panel or gadget
Default view	Choose between monthly, weekly, or daily view
Start of week	Set Monday or Sunday as the first day of the week
Weekend visibility	Show or hide Saturday and Sunday

Color-coded events

Assign a color to each event during creation or editing. Colors are visible on calendar tiles and help teams distinguish event types at a glance.

Dark theme

The app automatically adapts to Jira's dark theme when enabled.

Exporting events

You can export calendar events to share with external calendar applications.

Supported formats:

• ICS - compatible with Apple Calendar, Google Calendar, and Microsoft Outlook
• CSV - compatible with spreadsheet tools

To export from an Issue Panel:

1. Open the Jira work item containing the Event Planner panel.
2. Open the panel Settings (gear icon or settings menu within the panel).
3. Select the Export icon.
4. Select the export format: ICS or CSV.
5. The file downloads to your device.

The same steps apply to exporting from a Dashboard Gadget - open the gadget's Settings and select the Export icon.

Limitations

Limitation	Details
Events scoped per work item	Issue Panel events belong to a single Jira work item and are not shared with or visible from other work items.
Issue Panel and Gadget are independent	Events in a Dashboard Gadget are separate from issue panels. There is no cross-panel event aggregation.
Cloud only	Requires Jira Cloud. Not compatible with Jira Data Center or Server.
Recurring events	Not currently supported. Planned for a future release.
Event fields	Events support Title, Description, Start date, End date, and Color only. Custom fields are not available.

Data & privacy

• Built with Atlassian Forge. All event data is stored within your Atlassian Cloud site. No data is transmitted to or stored on Apportunity UG (haftungsbeschränkt) servers.
• Issue Panel events are stored within the scope of their Jira work item. Deleting the work item permanently removes all associated events.
• The app operates entirely within Atlassian's Forge sandbox and complies with Atlassian's cloud security requirements.
• For the full privacy policy, see apportunity.xyz/privacy-policy.

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Need help? Visit the support portal or see Troubleshooting & FAQ.